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Vitalware

Project Specialist

PMO/BI – Seattle, Washington
Department PMO/BI
Employment Type Regular Full-time
Minimum Experience Experienced

Are you a Project Specialist looking for an opportunity for growth in a fast-growing software company? – Full-Time position with a national Inc. 500 SaaS Healthcare Software Company.

 VitalWare is a national software company in the healthcare space.  We have been recognized 3 times by Inc. Magazine as one of the fastest growing companies in the United States.  We are a fast, flexible, energetic team driving innovation in the healthcare revenue cycle and are looking for a Project Specialist to manage projects and support our PMO team.  Your experience in project management or a related role, with your excellent communication skills and organizational ability, will enable you to impact a variety of projects and be able to learn new tools and processes.  This opportunity is perfect for you if you have strong Microsoft office suite experience and 3+ years of relevant work experience in a project management office, as an administrative assistant or project coordinator.   If you have your PMP or healthcare revenue cycle experience you go to the top of the list!  We want to talk to you and see if it is a fit for both us.

 PS… Our culture and work environment are legendary, which means … people love us and stay! Let’s talk. 

Position Overview 

This position is responsible to manage the scope, schedule, budget, execution, and delivery of product development, client implementation, and company-wide project initiatives.  The Project Specialist will also own and administer the tools used in our project management environment, including Smartsheet.  The Project Specialist may work directly with clients and/or vendor partners and be responsible for ensuring projects are implemented within contractual obligations and established timelines.   

The Project Specialist must possess excellent communication and stakeholder management skills, and be a highly organized self-starter who is able to work in a fast-paced dynamic environment.  The Project Specialist will also have the capability to develop and maintain a solid understanding of core project management technologies in use at VitalWare, and act as the tool subject matter expert and administrator in some cases. 

Duties and Responsibilities

  • Manage a variety of VitalWare projects and align resources, manage the project scope and schedule; execute and deliver
  • Provide support to Project Managers in the creation of project status reports, project plans, and financial reporting
  • Monitor and report progress towards project milestones and deliverable completion
  • Assist with creating documents/polished slide decks to guide meetings
  • Manage risks, dependencies, and constraints
  • Deliver customer and business value
  • Develop and communicate expectations and success measures with the team and partners
  • Lead and/or contribute to internal process and standards improvement initiatives

Required Experience

  • 3+ years of relevant work experience in Project Management
  • Strong Microsoft suite experience (Excel, Word, PowerPoint, Outlook, and Visio)
  • Experience using project management software solutions such as MS Project or Smartsheet 

Preferred Experience

  • Project Management certification
  • Healthcare revenue cycle technology implementation experience
  • Bachelor’s degree in Business, Arts, Science or Technology

Demonstrated Skills and Abilities

  • Ability to quickly learn new tools and maximize the organization’s use of the tools.
  • Experience in project management with excellent written and oral communication skills
  • The ability to analyze and scope requirements; and effectively prioritize and execute deliverables
  • Ability to gain trust and influence across stakeholders including engineering teams, business teams, and client support teams
  • Ability to manage multiple clients and/or projects/tasks simultaneously
  • Ability to work in an entrepreneurial environment in a team and individually. 
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  • Location
    Seattle, Washington
  • Department
    PMO/BI
  • Employment Type
    Regular Full-time
  • Minimum Experience
    Experienced
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